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EHR ROI Calculator

Most therapists have no idea whether their software actually pays for itself in time savings. This calculator gives you the math.

Your Practice

Sessions per week 20/wk
150
Average hourly rate $150/hr
$80$350
Admin hours per week 8hrs/wk
025
Software cost per month $99/mo
$0$800

The Math

Annual cost of manual admin
$62,400
8 hrs/wk × $150/hr × 52 wks
Annual software cost
$1,188
$99/mo × 12 months
Break-even: min admin time saved
7.9 hrs/wk
To cover software cost, EHR must save this much per week
You're in the gray zone
Most good EHRs save 5–10 hrs/wk for practices of your size. If yours is saving less than 8 hrs/wk, you're probably overpaying — or it's not the right fit.
Quick Reference
Good EHR time savings 5–10 hrs/wk
Most EHRs cost $60–250/mo
Your admin cost per hour $150/hr

Not sure which EHR is actually worth the cost?

I help therapists cut through the EHR sales noise and find software that actually pays for itself — or helps them move on without buyer's remorse. Free to talk through your options.

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